Privacy Policy
Last updated: January 21, 2026
Introduction
ScaleHouse Systems ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our services.
Information We Collect
We collect only the information necessary to provide our compliance management services:
- Practice name and contact information
- Staff member names and training records
- Documentation related to OSHA and HIPAA compliance
- Payment and billing information
How We Use Your Information
We use the information we collect to:
- Provide and maintain our compliance management services
- Process payments and send billing statements
- Respond to your requests and support inquiries
- Improve our services and develop new features
- Comply with legal obligations
Data Security
We implement appropriate technical and organizational measures to protect your information against unauthorized access, alteration, disclosure, or destruction. All data is encrypted in transit and at rest.
Information Sharing
We do not sell, trade, or rent your personal information to third parties. We may share information only in the following circumstances:
- With your explicit consent
- To comply with legal obligations or regulatory requirements
- With service providers who assist in operating our business (under strict confidentiality agreements)
Your Rights
You have the right to:
- Access the personal information we hold about you
- Request correction of inaccurate information
- Request deletion of your information
- Object to processing of your information
- Request a copy of your data in a portable format
Data Retention
We retain your information for as long as necessary to provide our services and comply with legal obligations. Upon cancellation, we will retain compliance documentation as required by law, then securely delete all other personal information within 90 days.
Contact Us
If you have questions about this Privacy Policy or wish to exercise your rights, please contact us at:
Email: info@scalehousesystems.com
Address: ScaleHouse Systems, 513 N Oxford St, Arlington, VA 22203